We are a close-knit team of professionals who have already implemented 1100+ cases for clients from the USA, Denmark, Germany, etc. We need someone, who will strengthen our team and become part of the community!

What you should have:

At least 1 year of experience in a personnel specialist role
Strong skills in working with documentation
Excellent soft skills and ability to work with people
Structured approach, planning skills, and ability to work in a multitasking environment
Business communication skills
English - at least B1+ (both spoken and written)
Polish - at least B2+

Would be a plus:

Proficiency in MS Office, Google Workspace, knowledge of Jira products would be a plus

What will you do:

Full management of personnel documentation, including employee records, employment and civil law contracts, amendments, and termination documents
Updating data in the HR and payroll system and advising management on personnel matters
Preparing documents for hiring, contract changes, and termination, including civil law agreements
Monitoring deadlines for occupational health and safety training and medical check-ups, coordinating with occupational health institutions
Generating HR reports in compliance with regulations and deadlines
Ensuring compliance with labor law updates and company policies
Maintaining confidentiality and safeguarding employee data
Supporting foreign employees with administrative and legal processes
Archiving personnel documents and tracking changes in tax, ZUS, and labor law regulations
Handling document verification and submission to government authorities for employment legalization
Coordinating document flow and overseeing the legalization process
Advising on legal matters related to residence and employment in Poland
Providing employee support in English (email, calls, translations)
Managing internal records and documentation archives